NOTICE: Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of copies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order, if, in its judgment, fulfillment of the order would involve violation of copyright law.

Reproductions 

In accordance with United States copyright law, many items in Special Collections and University Archives (SCUA) collections can be reproduced for research purposes and other uses. 

The reproduction of SCUA materials is allowed, considering condition, format, size, and other considerations. SCUA and/or Preservation staff may evaluate the materials to be reproduced and render a decision on their reproduction. Preservation concerns will supersede all other considerations. 

All SCUA materials are non-circulating and will not be loaned to researchers for reproduction. SCUA materials may, however, be sent to third-party vendors for reproduction if the Library's resources prevent reproduction in-house. 

Researchers can create reproductions of SCUA materials in accordance with this policy and United State Copyright Law using their personal cameras, cellphones, or the walk-up overhead scanner in SCUA's reading room. Personal scanners are not allowed. Researchers are not allowed to use other SCUA equipment to create reproductions.

To obtain reproductions produced by SCUA staff, researchers must complete the appropriate request form and payment for the order.

  • Image reproduction requests require the completion of the Request for Reproduced Images form
  • Document reproduction requests from books, manuscripts, and archives require the completion of the Request for Photocopies form.
  • Audiovisual reproduction requests require the completion of the Audiovisual Reproductions Order Form

All materials will be delivered digitally and may be available to download for a limited period of time noted during delivery. Reproduced materials may be delivered in another format or manner if the researcher and SCUA staff have agreed verbally or in writing. This may require researchers to provide their own CD or USB drive or for SCUA to provide a CD for a fee. Additional fees may apply for delivering reproduced materials in a format or manner other than digitally via a link to SCUA's cloud storage platform.

SCUA staff reserves the right to limit the size of reproduction orders. Generally, no more than 10% of a collection may be copied, and orders over 100 pages may be split into multiple orders (with separate payment required for each order).

Payment for reproduction and use fees can be made by check or credit card (Visa, Mastercard, Discover, American Express).

Use

Patrons must have permission from Special Collections and University Archives before using reproduced materials in any manner aside from private study, scholarship, or research. The researcher assumes all responsibility for obtaining the appropriate copyright permission. Proof of copyright clearance must be provided by the requester to SCUA for any materials whose copyright Iowa State University does not control. Use of any part of these materials in any audiovisual project, making copies, and/or uploading to the Internet without the written consent of SCUA is prohibited. Permission for the reproduction of materials is on a one-time only, non-exclusive basis. Researchers are required to complete a Request to Publish form and pay all fees before using any item for publication, including in social media, website, presentation, etc. The proper credit line will be provided to the researcher, and its use is required in all publications.

Fees

All fees are charged to recover some of the costs associated with providing access to SCUA's materials.

Additional charges may be assessed for rush orders ($10), invoicing ($3), shipping and handling (varies), extended research fee for audiovisual materials ($50 per hour, charged in 15-minute increments), and materials requiring special care and processing time. Under certain circumstances related to University business, and on a case-by-case basis, SCUA may develop a varying fee structure for extremely large orders.

Oversized Materials

The first one to three items larger than 17" x 12" will require a $45 set-up fee. A fee of $15 per oversized item after the first three will be applied. This fee is in addition to the applicable reproduction fees (see above). Additional charges may be assessed for materials requiring special handling. Oversized materials may require additional processing time.

How to Pay

Payment for fees can be made by check, credit card (Visa, Mastercard, Discover), money order, and ISU intramural purchase order.

Fee Schedule by Affiliation

Use fees apply only to using any part of SCUA materials in which Iowa State University controls the copyright.

Iowa State (faculty, staff, student) and State of Iowa media

Reproduction and use fees for Iowa State (faculty, staff, student) and State of Iowa media
Format Reproduction Fee Use Fee (Publishing and Licensing)
Images Waived up to five images, then $5.00 per image Waived
Books, Manuscripts, and Archives Waived up to 20 pages, then a minimum charge of $15 + $.40 per page for 21-100 pages, and the total of previous pages +$.60 per page thereafter Waived
DVDs or CDs $10 per item Waived
Videotapes (VHS, 3/4", BetaCam) $25 per item Waived
Audiocassette tapes $25 per item Waived
Audiotapes (open reel) $25 per item Waived
All other audiovisual formats Contact the department for costs Waived

Non-Iowa State academic, non-profit, family history, alumni

Reproduction and use fees for Non-Iowa State academic, non-profit, family history, alumni
Format Reproduction Fee Use Fee (Publishing and Licensing)
Images $5.00 per image Waived
Books, Manuscripts, and Archives Waived up to 20 pages, then a minimum charge of $15 + $.40 per page for 21-100 pages, and the total of previous pages +$.60 per page thereafter Waived
DVDs or CDs $10 per item Waived
Videotapes (VHS, 3/4", BetaCam) $25 per item Waived
Audiocassette tapes $25 per item Waived
Audiotapes (open reel) $25 per item Waived
All other audiovisual formats Contact the department for costs Waived

All Other Non-ISU/Commercial Use

Reproduction and use fees for All Other Non-ISU/Commercial Use
Format Reproduction Fee Use Fee (Publishing and Licensing)
Images $30.00 per image $50 per image minimum
Books, Manuscripts, and Archives Waived up to 20 pages, then a minimum charge of $15 + $.40 per page for 21-100 pages, and the total of previous pages +$.60 per page thereafter When using a page as an image, see the image use fee.
DVDs or CDs $10 per item $100 per item
Videotapes (VHS, 3/4", BetaCam) $25 per item $100 per item
Audiocassette tapes $25 per item $100 per item
Audiotapes (open reel) $25 per item $100 per item
All other audiovisual formats Contact the department for costs $100 per item