Policies for Reproduced Scanned Images

The Special Collections Department will provide images for scanning from its holdings when possible. All requests for over 5 images will require approval from the Head of the Special Collections Department. Under certain circumstances related to University business, and on a case by case basis, the Department will develop a varying fee structure for extremely large orders. For information on obtaining photographic reproductions, please contact the Department: archives@iastate.edu.

Departmental staff will do scanning for student coursework and projects or faculty curriculum development. Patrons will need to provide their own (CDs or flash drives) or the Department will provide the images on a CD for an additional fee. Patrons will not be allowed to bring scanners into the reading room or use the Departmental equipment. Under no circumstances will Department photographs be loaned out to patrons.

Patrons will complete the "Request for Reproduced Images from the Special Collections Department" form and the "Request to Publish" form and submit with requested images. Special Collections must be cited as the source for the scanned images, and a digital watermark will be placed on the image to indicate its copyright status. Patrons must have permission from the Special Collections Department before mounting any image on a website. Patrons will provide the URL information to the Department as well as provide a link from the Department's citation to the Department webpage.

ISU Affiliate (faculty, staff, student use) and state of Iowa media:

SPCL digital reproduction fee:


Waived up to 5 images, then $5.00 per image per image

Photo use and publishing fees:


Subsidized by Library


Non-ISU Affiliated Scholarly Use, non-profit, family history, ISU alumni:

SPCL digital reproduction fee:


$5.00 per image  

Photo use and publishing fees:


Subsidized by Library


All Other Non-ISU/Commercial Use:

SPCL digital reproduction fee:


$30.00 per image  

Photo use and publishing fee:


$50 per image minimum      


For the fee of $1.50, the Department will provide a CD for the images.

Oversized materials (larger than 17" x 12"): $45 set-up fee for 1-3 items. After 3 items set-up fee is $15 per item. This fee is in addition to the applicable reproduction fees (see above). Additional charges may be assessed for materials requiring special handling. Oversized materials may require additional processing time.

Please contact the Special Collections and University Archives with questions: archives@iastate.edu

NOTICE: Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of copies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order, if, in its judgment, fulfillment of the order would involve violation of copyright law.